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Our Services

  • Offset Printing
    Offset Printing

    Annual reports are a direct reflection of your company. Be sure yours say "professional" and "trustworthy." We'll deliver exactly what your business needs to make the right impression at the right time.

  • Digital Printing
    Digital Printing

    A big area calls for a big statement. And that's exactly what we deliver with every banner we print.

  • Ad Specialty
    Ad Specialty

    With professional design and printing, our brochures are sure to sell. From the big idea to the small details, our team has years of experience to get the job done.

  • Mailing Services
    Mailing Services

    Your business card is a direct reflection of your company. Don't settle for plain paper and dull designs when we can create cards that will leave a lasting impression.

  • Bindery Services
    Bindery Services

    Creating business forms can be a hassle—so why not let us handle it for you? We'll help you boost your brand's image with professionally designed business forms, purchase orders, invoices and more.

  • Design & Marketing
    Design & Marketing

    One of your most important selling tools may be a professionally printed catalog. We'll help you showcase your products in the best way possible with a high-quality catalog you'll be proud to distribute.

Don't settle for a professional,
when you need an expert.

PrintSouth Printing, Inc. is a full-service printing company in West Columbia, South Carolina, offering offset printing and digital printing capabilities. We offer custom die-cutting and foil services as well as multiple binding styles for booklets, both small and large. Additionally, we offer advertising specialty solutions allowing us to provide our clients a huge assortment of products including writing pens, banners, tote bags, t-shirts, corporate gifts, and crystal awards among other custom imprinted items. We team up with you to bring expert knowledge and experience to help make your brand stand out.

Our Services

  • Our large six color presses, with inline aqueous coating, can handle your print media projects. And our smaller two color offset presses take care of business stationery and other print materials.

  • Our digital presses are great for small quantity runs with a quick turnaround. With sizes up to 13x19 and inline finishing capabilities, your project will exit the press ready to go. We also provide variable data solutions for mailings or personalized postcards.

  • Don't go postal trying to figure out mailing regulations by yourself. We'll handle the mailing process for you, come rain or come shine. (Though we prefer shine.)

  • It's not over till it's over. In fact, the final step of a print project may be the most important. We'll make sure your project gets wrapped up with the most appropriate finishing and bindery methods available.

  • Personalization is hot right now. Click to see how we can help you achieve your goals with variable print data (VPD).

  • A big area calls for a big statement. And that's exactly what we deliver with every banner we print.

  • With bold designs and vivid color, we'll help you create great looking print material to make an instant impression.

May 22, 2018

Best File Naming Practices

byWade Hook

The naming your files and folders is a very important part of file management. Any naming structure of your file and folders needs to be easy to understand for another user, and easiy retrieved when searching. Here are some things to keep in mind when naming your files.

Be Unique

Be as descriptive as you can with your file name. Do not name a file logo.eps, instead use printsouth_logo.eps or even add a date at the beginning if your file often has revisions. Using a unique file name will help when searching for the file. Searching for logo.eps could result in thousands of files being found. Adding a word or two to describe the logo will help you find the correct one to use.

Be Descriptive

Your file or folder name should indicate what is inside of the folder, or what the file is about. Letterhead.indd makes sense if the file is inside of a properly named folder. But what happens when you search for letterhead? The results could return hundreds of files with the same name and no easy way to see what folder the file resides in. It is better to name the file printsouth_letterhead_w_footer.indd to indicate that the letterhead layout includes a footer.

Be Naturally Ordered

Adding dates to your file name will help keep them in a natural order. Do not rely on sorting your files by date as some servers or external drives could modify the created date once the file has been copied. When you add dates to your file or folder names, put the date first followed by month then day (2018-05-22). When your date is at the beginning of your name, then sorting by name will place the file in natural order.

Be Consistent

If you work in an office with other users, make sure that everyone stays consistent when naming files. Doing this makes it easy for someone else to understand which file or folder is the correct one. Being consistent in your file naming also helps to keep everything organized when new employees come in. Having a standard naming hierarchy for your business will keep every user on the same page.

Additional Tips

Avoid special characters that are commonly used by computers for specific tasks. Using / \ . : * [ ] & $ in your name is unacceptable. Some special characters are not cross platform, and some are used by the operating system and can cause errors.

Try to only use up to 25 characters in a file or folder name. Some older operating systems can not handle longer file names and truncation will occur causing link errors with page layout software.

In printing, we send out many revisions on PDF proofs to clients. When sending revised files, always include a version number at the end of the file name. This will help to ensure that the final file matches the final revised proof you sent. You can use a -1 or -V01 to designate the version of each proof.

Your folder structure is very important to help you and others navigate your files. We structure our folders in an easy to understand way that everyone can follow. Our job folders are named by job number and client name. Inside we have a Customer Files (this holds an untouched client file), Fonts (supplied and pulled fonts are located here), Output (final output and/or working InDesign or QuarkXPress file), PDF Proof (all versions of PDF proofs), and Support Files (any external file that is placed in the working file). If there is a need for any revised working files, a new folder would be created within the output folder to hold these. Only current output files should be loose inside the output folder.

If you are not using a standard, company wide method of naming your files and folders, you should invest in the time to create one. Sending your files to a service provide without an easy to understand naming structure can cause wasted time by using the wrong file and cause your project to incur additional charges.


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